How to Export Gmail to PST File Format on Mac & Windows OS

Overview of Gmail & PST Format

Gmail and Outlook PST are two different email systems, each with its own strengths.

Gmail is a web-based email service known for being easy to use. It has a simple and clean design, a powerful search tool, and features like labels, filters, and snooze to help you manage your emails. Plus, Gmail provides a generous amount of storage space, up to 15 GB for free users.

Outlook PST, on the other hand, is a file format used by Microsoft Outlook to store emails, contacts, calendars, and more. It’s a more traditional email system that offers a wide range of features. For example, you can set up rules for automated email handling, send and receive faxes, and integrate with other Microsoft Office apps.

Method 1:Transfer Gmail emails to PST Using Google Takeout

Google Takeout is a free service that allows you to download a copy of your data from Google, including Gmail.

Export Gmail to PST using Google Takeout, follow these steps:

1. Go to Google Takeout: https://takeout.google.com/.
2. Sign in to your Google account.
3. Select “Mail” from the list of services.
4. Click “Select all” to select all of your Gmail messages.
5. Click “Export”.
6. Choose a file format. PST is one of the available options.
7. Click “Create Export.”

Google will create a ZIP file containing your Gmail data. Once the file is created, you can download it to your computer.

Method 2: Save Gmail Items to PST Using the IMAP Protocol

The IMAP Protocol is a standard protocol for accessing email messages on a remote server.

Export Gmail to PST using the IMAP Protocol, follow these steps:

1. Open Outlook.
2. Click on the “File” tab.
3. Select “Open & Export” > “Import/Export”.
4. Select “Import from another program or file” and then click “Next” in the Import/Export Wizard.
5. “Outlook Data File (.pst)” is selected; then click “Next”.
6. Your Gmail account’s email address and password should be entered.
7. Click “Connect”.
8. Choose the folders you wish to export.
9. Click “Finish”.

Outlook will import your Gmail messages into a PST file.

Method 3: Convert Gmail to Outlook PST Using a cloud storage service

You can also export your Gmail to a cloud storage service, such as Google Drive or Dropbox. Once your Gmail messages are in the cloud, you can download them to your computer in PST format.

Export Gmail to a cloud storage service, follow these steps:

1. Go to the Gmail settings page.
2. Click on the “Forwarding and POP/IMAP” tab.
3. Enable IMAP access.
4. Click on the “Save Changes” button.
5. Open the cloud storage service that you want to use.
6. Create a new folder for your Gmail messages.
7. Click on the “Import” button.
8. Select “IMAP” as the import method.
9. Enter your Gmail account’s email address and password.
10. Choose the directories you wish to import.
11. Click on the “Import” button.

Your Gmail messages will be imported into the cloud storage service. You can then download them to your computer in PST format.

Method 4: Automated Solution to Export Gmail to Outlook PST

This method is the best and most risk-free solution to export Gmail emails to PST format with attachments. The Aryson Gmail Backup Tool can transfer large amounts of data at once. It is user-friendly so both novices and technical professionals can use this software easily without any difficulty. Let’s explore the steps without delay.

Here are the steps to Export Gmail items to PST format:

1. Download the Gmail Backup Software and run it.
2. Enter your email ID and app password, then click on the Sign-In button.
3. Now, preview the folder number, name, and total count, then click Next.
4. Choose the PST format from the drop-down list, pick the features, and click Next.
5. At last, click on the Download button.

Conclusion

There are various ways to export your Gmail items to Outlook PST, but this blog covers four methods to back up Gmail emails as PST files, complete with attachments. However, it’s important to note that manual methods have their limitations, which can make the conversion process challenging. On the flip side, the professional method stands out as the best solution for exporting Gmail to PST, especially when dealing with large attachments. So choose the required method accordingly.

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