Top Methods to Convert MSG to PDF File Format: A Quick Guide

What Distinctions Exist Between MSG and PDF Conversion?

• While Adobe created the widely used PDF (Portable Document Format), Microsoft Outlook uses the proprietary MSG email message format.
• This MSG files are used to store and exchange email messages, whereas PDF files are used to create, view, and share documents independent of the original software or hardware used to create them.
• MSG files can be easily edited and modified using Outlook, while PDF files are typically designed to be more secure and less editable, preserving the original document’s layout and formatting.
• This file is primarily compatible with Microsoft Outlook, while PDF files can be opened and viewed on a wide range of devices and operating systems using various PDF viewer applications.
• MSG files can be smaller in size compared to PDF files, as PDFs often include additional features and formatting that can increase the file size.

After gaining a deeper comprehension of the MSG and PDF file formats, you can now discover various techniques to export MSG files into PDF with attachments.

Successful Ways to Convert MSG to PDF File Format With Attachments

There are several ways to convert Outlook MSG files to PDF format, but we will show you a few that are effective in this guide. You can simply convert bulk MSG to PDF format after going over each method in detail. Let’s now go over each technique in detail, step by step.

Method 1: Using Microsoft Outlook

1. Open the Microsoft Outlook email client on your computer.
2. Locate the MSG file(s) you want to convert to PDF.
3. Double-click on the MSG file to open it in Outlook.
4. Once the email is open, click on the “File” menu at the top.
5. From the “File” menu, select the “Print” option.
6. In the “Print” window, select “Microsoft Print to PDF” as the printer.
7. Click the “Print” button.
8. Choose a location on your computer to save the PDF file, and give it a name.
9. Click “Save” to convert Outlook MSG to a PDF document.

Method 2: Using Microsoft Word

1. Open the Microsoft Word application on your computer.
2. Click on the “File” menu and select “Open.”
3. In the “Open” window, change the file type to “HTML Files (*.htm; *.html).”
4. Locate the MSG file you want to convert, and double-click on it to open it in Word.
5. Once the email is open in Word, click on the “File” menu again.
6. Select the “Save As” option.
7. In the “Save As” window, choose “PDF” as the file type.
8. Select a location on your computer to save the PDF file, and give it a name.
9. Click “Save” to convert the MSG file to a PDF document.

Both of these methods allow you to manually save Outlook MSG files to PDF format. However, it’s important to note that the manual process may not preserve all the formatting and attachments from the original MSG file, and it can be time-consuming if you have a large number of emails to convert. In this case, technical expertise offers an automated solution that allows you to convert multiple MSGs to PDF format without any limitations. Now, let’s find out the direct method in more detail in the below section without delay.

Method 3: How to Convert MSG to PDF With Attachments Effortlessly?

The MSG Converter tool allows you to convert MSG files to various email file formats and clients. This means you can easily convert single or multiple MSG files to PDF format all at once. In addition to PDF, this tool can also convert MSG to EMLX and other formats like MBOX, PNG, PST, CSV, Gmail, IMAP, Yahoo Mail, and many more. Before converting, you can also view details about the MSG files, such as the total message count, sender, subject, received date, email messages, and any attached files. The best part is that this tool has a free demo version, so you can download it and follow the steps to save your MSG files to PDF format.

Follow the steps to convert MSG to PDF format:

1. Download and run the MSG Converter Tool on your system.
2. Then, choose the MSG file by using the Select File or Select Folder button.
3. Here, you can preview the mailboxes of the selected MSG file by double-clicking.
4. Now, choose the PDF format from the drop-down list.
5. After that, pick the features that you need and set a path where you want to save your result file.
6. Finally, click on the Convert button to convert the MSG to PDF format.

Conclusion

This article has shown you different methods to convert MSG to PDF file format, including attachments. If you only have a few emails to export from Outlook MSG to PDF, you can use the manual methods. However, the manual methods have many limitations that you can encounter during the conversion process. On the other hand, if you have a large number of MSG files that you need to export to PDF in bulk, you should consider using a professional method. It’s more suitable for converting a large number of files easily, and it does not have the same limitations as the manual methods. Now, you can choose the method that best suits your requirements.

Frequently Asked Questions:

About The Author:

James Evans

As a lead technical writer and expert in Data Conversion & Email Migration, I've decided to share my technical knowledge. I helps users to solve their query through blogs because I enjoy assisting in tackling tough technical challenges.

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